Privacy policy

Effective from 18th February 2020

GlobalPilotSource.com (“GPS”) is operated by Global Pilot Source td is registered in Scotland under company number SC636036.

Global Pilot Source Ltd operates within the Aviation industry providing pioneering and innovative technology solutions for pilots, airlines and business jet.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. “Personal Information” is information that identifies you as an individual such as your name, date of birth, email address, IP address and CV, medical and license certificates.

How do we collect information from you?

We collect and use your Personal Information in accordance with this our Privacy Policy. The majority of the Personal Information you provide to us when you register via our website or pilot app.

Please do not submit such Personal Information to us if you do not wish us to collect it.

Please be aware that all information we hold is provided by you on registration but also with continuous update via our app.  In addition to this, by the very nature of online, we may also collect data via:

• our websites (the “Websites”);
• the software applications made available by us for use on or through computers and mobile devices (the “Apps”);
• cookies (“Cookies”);
• other tools and applications (our “Online Content”).

However, please be advised that the above data will never be used intentionally out with  GlobalPilotSource.com.

By registering with GlobalPilotSource.com you are permitting GPS to securely hold your data, and it will only be released to clients registered with GPS following your instruction via our app or online site.  Uniquely, Airlines and Clients can NOT search any pilots data, YOU are in control of applications to airlines and business jet operators.  Your data is only sent to airlines on your action and under your control.

What Personal Information do we collect?

Personal Information we collect about you may include the following:

• General identification and contact information: your name; address; email; IP address; telephone details; gender; marital status; family status; date and place of birth; physical attributes including photos.
• Other sensitive information: trade union membership, religious beliefs, political opinions or racial or ethical origin, and criminal record.
• Information enabling us to provide products and services: age, location, whether or not you hold a driving licence that enable identification of job search (for example, post code or job role).
• Marketing preferences: enter a contest or prize draw or other sales promotion, or respond to a voluntary customer satisfaction survey.
• Statistical information: aggregate statistical information about site visitors and users for internal use and for other lawful purposes e.g. Salary averages. We provide this information to customers, advertisers, suppliers and other reputable third parties. Where we provide such information we will provide this in an anonymous format and not include any Personal Information.
• Information from Apps: submit comments to the Site, participate in message boards, blogs, send us emails or any other user generated content facility.
• Publically available information in relation to professional history: educational background; employment history; skills and experience; professional licenses and affiliations; educational and professional qualifications.

What legal basis do we rely on to process your Personal Information?

Consent

On some occasions, GPS processes your data with your consent. For example, we rely on consent when we send promotional material or when you link your GPS account to your Social Network account. You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.

The processing is necessary to fulfil a contract

GPS may process your data when we need to do this to fulfil a contract with you, such as to send your details to an airline for a specific job application. This is operated by you and actioned by you. The terms and requirements are sent to your phone and you decide whether to apply or note interest, our system simply operates this process under your control.

Legitimate Interest

GPS also processes your data when it is in our legitimate interests to do this and when these interests are not overridden by your data protection rights.

Our legitimate interests include:

• ensuring the security and integrity of our Services and in ensuring that our Websites and Apps operate effectively;
• selling and supplying goods and services to our customers;
• protecting customers, employees and other individuals and maintaining their safety, health and welfare;
• promoting, marketing and advertising our products and services;
• sending promotional communications which are relevant and tailored to individual customers;
• understanding our customers’ behaviour, activities, preferences, and needs;
• improving existing products and services and developing new products and services;
• handling customer contacts, queries, complaints or disputes; and,
• fulfilling our duties to our customers, colleagues, shareholders and other stakeholders.

The processing is necessary because of a legal obligation that applies

GPS may process your data to comply with our legal and regulatory obligations, e.g. preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies.

Who do we share your Personal Information with?

Our clients

We do not share your information with our clients, our system simply processes your application, so the action is made by you to send details directly to an Airline or Business Jet operator.  Clients can NOT access our database nor your personal information.  Uniquely, airline opportunities come to you and you decide to send your information or not. By registering an account with GPS and uploading your personal information to your account your information is accessible by GPS only, your information will be released to clients in submission/application to vacancies in accordance with this privacy document and your instruction via the GPS app.

Our service providers

This includes external third-party service providers, such as accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; document and records management providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.

Governmental authorities and third parties involved in court action

GPS may share Personal Information with governmental or other public authorities (including, but not limited to, workers’ compensation boards, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages.

Other third parties

Occasionally, we may share Personal Information with other third parties. We will always do this under contract and in accordance with your instructions.

How we use Personal Information?

We use Personal Information to do some or all of the following:

• Communicate with you as part of our business;
• Send you important information regarding changes to our policies, other terms and conditions, the GPS Website and App and other administrative information;
• Provide improved quality, training and security and manage other commercial risks;
• Carry out market research and analysis, including satisfaction surveys;
• Provide marketing information to you (including information about other products and services offered by selected third-party partners) in accordance with preferences you have expressed. Please be aware you can always change these in your account;
• Personalise your experience on the GPS Website and App by presenting information and advertisements tailored to you and by providing you access to selected services of our group companies;
• Allow you to participate in contests, prize draws and similar promotions, and to administer these activities. Some of these activities have additional terms and conditions, which could contain additional information about how we use and disclose your Personal Information, so we suggest that you read these carefully;
• Facilitate social media sharing functionality;
• Manage our infrastructure and business operations, and comply with internal policies and procedures, including those relating to auditing; finance and accounting; billing and collections; IT systems; data and website hosting; business continuity; and records, document and print management;
• Resolve complaints, and handle requests for data access or correction;
• Comply with applicable laws and regulatory obligations (including laws outside your country of residence), such as those relating to anti-money laundering and anti-terrorism; comply with legal process; and respond to requests from public and governmental authorities (including those outside your country of residence);
• Establish and defend legal rights; protect our operations or those of any of our group companies or insurance business partners, our rights, privacy, safety or property, and/or that of our group companies, you or others; and pursue available remedies or limit our damages.

International Transfers of Personal Information

Personal Information which you supply to us is generally stored and kept inside the European Economic Area.

However, due to the nature of our global business and the technologies required, your Personal Information may be transferred to third party service providers outside the EEA, in countries where there may be a lower legal level of data protection. In such situations, we transfer the minimum amount of data necessary, anonymise it where possible and enter legal contracts to aim to ensure these third parties handle your Personal Information in accordance with this Privacy Policy and the European levels of data protection.

How can you manage or delete Personal Information?

When you access our website online or app, we store some information about you. This is anonymous and used for statistical purposes.

When you create an account and log-in to your “My Account” area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your “My Account”.

Your CV, Licenses, certificates and personal information can be viewed by GPS only, if you have consented to this within the profile section. This is the default setting. Further, when your profile is searchable your application activity (e.g. number of applications, job titles, locations & salaries) will be visible to GPS. This is also the default setting.

Please note that GPS reserves the right to remove from our database, CVs which include any content that we consider to be illegal or offensive. We will respect the choices you make to limit sharing or visibility settings in your “My Account”.

You can de-activate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To de-activate, please go to your “My Account”.

However, if you would like to permanently delete your account, you can send an email to our Data Protection Officer (DPO) via enquiries@globalpilotsource.com with the subject line “Permanently delete my information and account”. Please do not forget to tell us who you are.

Security

GPS is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold.

Our security measures include:

• encryption of our services and data;
• review our information collection, storage and processing practices, including physical security measures;
• restrict access to personal access to personal information to GPS employees, contractors and agents who need to know that information in order to process it for us and who are subject to contractual confidentiality and processing obligations. They may be disciplined or their contract terminated if they fail to meet these obligations; and
• internal policies setting out our data security approach and training for employees.

Additional Services for Website and App

Location based services

If you use the GPS App we will ask you if you want to use our geolocation service when our Time Dynamix software is incorporated only. Based on your mobile phone GPS signal it allows us to identify your location. We will use this information to provide you with airport locator to log your flight number and to improve our Products and Services. In no case will we merge such information with any personally identifiable information. We will at no time be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by changing the App settings. However, you will also lose the airport locator and flight hour tracking and log functionality as well.

Push notifications

If you use the GPS Website or App, you may also consent to push notifications, text messages, alerts, emails or other types of messages directly sent to you outside or inside of the GPS App to your mobile device or desktop browser. If you declare your consent to receive such messages a device token will be generated, which will be associated with your device.

You can opt out from receiving such messages by changing the settings of your device.

Online drives

If you enable us, we access the following Services for the limited purpose of helping us to upload or otherwise access your CV, or any other documents you provide us to assist you to apply for positions. The Services we use are:

• Google Cloud
• OneDrive
• DropBox
• Box

We will ask for your consent before using information for any purpose other.

Your Rights

You have the following rights:

• the right to ask what personal data that we hold about you at any time, subject to a fee specified by law;
• the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge; and
• the right to opt out of any marketing communications that we may send you.

If you wish to exercise any of the above rights, please contact us using the contact details set out below.

Children and minors

GPS is not directed towards individuals under the age of eighteen (18).

Third Party Privacy Practices

This Privacy Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties to which the GPS website and App link. The inclusion of a link on the Website or App does not imply endorsement of the linked site or service by us. Please note that we are not responsible for the collection, usage and disclosure policies and practices (including the data security practices) of other organisations or any other software application developer or provider, social media platform, operating system or wireless service provider, or device manufacturer, including any Personal Information you disclose to other organisations through or in connection with the Apps or our Social Media Pages.

Please note that although we require customers who use our services, such as employers and airlines seeking to recruit staff, to agree to use the information made available solely for recruitment-related purposes, we do not control their use of any information that they have access to as part of receiving our services. Please be aware your current employer may be a customer of GPS. Although it is a requirement of our Contract and Terms and Conditions of GPS not to use Personal Information for any purpose other than to obtain a position, we cannot restrict the customers who access profiles on our database and cannot be held responsible for any eventuality. As part of the registration process GPS offers you the option of remaining anonymous.

Who to contact about your Personal Information

The data controller responsible for your information is GPS.

If you have any questions about this policy or our use of your Personal Information you can email: enquiries@globalpilotsource.com

If you do not think we are handling your Personal Information adequately, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, are available at ico.org.uk.

Changes to Privacy Policy

We review this Privacy Policy regularly and reserve the right to make changes at any time to take account of changes in our business and legal requirements. We will place updates on our website.

Please view the “Effective from” date at the top of these terms to see when it was last revised.

The Site is operated by Global Pilot Source Ltd (“We”, “Our” or “Us”). We are registered in Scotland under company number SC636036