Effective from 18th February 2020
GlobalPilotSource.com (“GPS”) is operated by Global Pilot Source td is registered in Scotland under company number SC636036.
Global Pilot Source Ltd operates within the Aviation industry providing pioneering and innovative technology solutions for pilots, airlines and business jet.
We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. “Personal Information” is information that identifies you as an individual such as your name, date of birth, email address, IP address and CV, medical and license certificates.
Please do not submit such Personal Information to us if you do not wish us to collect it.
Please be aware that all information we hold is provided by you on registration but also with continuous update via our app. In addition to this, by the very nature of online, we may also collect data via:
However, please be advised that the above data will never be used intentionally out with GlobalPilotSource.com.
By registering with GlobalPilotSource.com you are permitting GPS to securely hold your data, and it will only be released to clients registered with GPS following your instruction via our app or online site. Uniquely, Airlines and Clients can NOT search any pilots data, YOU are in control of applications to airlines and business jet operators. Your data is only sent to airlines on your action and under your control.
Personal Information we collect about you may include the following:
On some occasions, GPS processes your data with your consent. For example, we rely on consent when we send promotional material or when you link your GPS account to your Social Network account. You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.
The processing is necessary to fulfil a contract
GPS may process your data when we need to do this to fulfil a contract with you, such as to send your details to an airline for a specific job application. This is operated by you and actioned by you. The terms and requirements are sent to your phone and you decide whether to apply or note interest, our system simply operates this process under your control.
GPS also processes your data when it is in our legitimate interests to do this and when these interests are not overridden by your data protection rights.
Our legitimate interests include:
GPS may process your data to comply with our legal and regulatory obligations, e.g. preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies.
We do not share your information with our clients, our system simply processes your application, so the action is made by you to send details directly to an Airline or Business Jet operator. Clients can NOT access our database nor your personal information. Uniquely, airline opportunities come to you and you decide to send your information or not. By registering an account with GPS and uploading your personal information to your account your information is accessible by GPS only, your information will be released to clients in submission/application to vacancies in accordance with this privacy document and your instruction via the GPS app.
Our service providers
This includes external third-party service providers, such as accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; document and records management providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.
Governmental authorities and third parties involved in court action
GPS may share Personal Information with governmental or other public authorities (including, but not limited to, workers’ compensation boards, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages.
Other third parties
Occasionally, we may share Personal Information with other third parties. We will always do this under contract and in accordance with your instructions.
We use Personal Information to do some or all of the following:
Personal Information which you supply to us is generally stored and kept inside the European Economic Area.
When you access our website online or app, we store some information about you. This is anonymous and used for statistical purposes.
When you create an account and log-in to your “My Account” area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your “My Account”.
Your CV, Licenses, certificates and personal information can be viewed by GPS only, if you have consented to this within the profile section. This is the default setting. Further, when your profile is searchable your application activity (e.g. number of applications, job titles, locations & salaries) will be visible to GPS. This is also the default setting.
Please note that GPS reserves the right to remove from our database, CVs which include any content that we consider to be illegal or offensive. We will respect the choices you make to limit sharing or visibility settings in your “My Account”.
You can de-activate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To de-activate, please go to your “My Account”.
However, if you would like to permanently delete your account, you can send an email to our Data Protection Officer (DPO) via email@example.com with the subject line “Permanently delete my information and account”. Please do not forget to tell us who you are.
GPS is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold.
Our security measures include:
Location based services
If you use the GPS App we will ask you if you want to use our geolocation service when our Time Dynamix software is incorporated only. Based on your mobile phone GPS signal it allows us to identify your location. We will use this information to provide you with airport locator to log your flight number and to improve our Products and Services. In no case will we merge such information with any personally identifiable information. We will at no time be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by changing the App settings. However, you will also lose the airport locator and flight hour tracking and log functionality as well.
If you use the GPS Website or App, you may also consent to push notifications, text messages, alerts, emails or other types of messages directly sent to you outside or inside of the GPS App to your mobile device or desktop browser. If you declare your consent to receive such messages a device token will be generated, which will be associated with your device.
You can opt out from receiving such messages by changing the settings of your device.
If you enable us, we access the following Services for the limited purpose of helping us to upload or otherwise access your CV, or any other documents you provide us to assist you to apply for positions. The Services we use are:
We will ask for your consent before using information for any purpose other.
You have the following rights:
If you wish to exercise any of the above rights, please contact us using the contact details set out below.
GPS is not directed towards individuals under the age of eighteen (18).
Please note that although we require customers who use our services, such as employers and airlines seeking to recruit staff, to agree to use the information made available solely for recruitment-related purposes, we do not control their use of any information that they have access to as part of receiving our services. Please be aware your current employer may be a customer of GPS. Although it is a requirement of our Contract and Terms and Conditions of GPS not to use Personal Information for any purpose other than to obtain a position, we cannot restrict the customers who access profiles on our database and cannot be held responsible for any eventuality. As part of the registration process GPS offers you the option of remaining anonymous.
The data controller responsible for your information is GPS.
If you have any questions about this policy or our use of your Personal Information you can email: firstname.lastname@example.org
If you do not think we are handling your Personal Information adequately, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, are available at ico.org.uk.
Please view the “Effective from” date at the top of these terms to see when it was last revised.
The Site is operated by Global Pilot Source Ltd (“We”, “Our” or “Us”). We are registered in Scotland under company number SC636036